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Terms & Conditions

Definitions

1.  Hirer(s) – the person(s) who is/are entitled to drive the vehicle.

2.  The owner – Classic Car Hire Yorkshire

Persons entitled to drive  – Any person(s) who is/are driving under a signed contract of hire as issued by the owner. The hirer(s) must hold a full UK driving licence (subject as under ‘Insurance’ paragraph (iv) below) and must have held such licence for at least three years.  The hirer’s driving licence(s) must be produced to the owner before the hire period commences.  Both parts of the photo-card type licence must be produced.  The owner will take a copy of that driving licence and a digital photograph of the hirer. The hirer will also be required to produce a proof or residence such as a recent utility bill or a recent bank statement. The owner has an absolute discretion to refuse to hire any vehicle to any person. Overseas hirers may be subject to an insurance surcharge. Overseas drivers must contact the owner prior to booking to obtain insurance approval.

Insurance cover Provided that the hirer complies at all times in full with these terms and conditions then the hirer(s) will have comprehensive insurance throughout the hire period on the owner’s Policy.  However, such insurance is subject to the following:

i) The hirer(s) must have held a full driving licence for cars with a manual gear box for at least 3years and must be a minimum of 25 years of age and no older than 75 years of age.

Ii) The hirer(s) must not have been refused any motor insurance nor had special insurance terms imposed as a result of a poor claims experience nor have had their motor insurance cancelled at any time by an insurer.

iii) The hirer(s) must declare any mental or physical defects or infirmity or if the hirer(s) suffers from fits or diabetes or any heart complaint.

iv) The hirer(s) must not have been convicted of any offence in connection with the driving of a motor vehicle or motor cycle nor have had their licence endorsed or suspended.  Minor offences involving in each instance a maximum of three penalty points during the five years prior to the hire period must be disclosed and may incur an additional insurance charge.

v) The hirer(s) must not whilst driving have been involved in more than one major motoring incident in the previous three years.

If the hirer(s) is in breach of any of the terms of this section and as a consequence of that or on any other default on the part of the hirer(s) the owner’s insurers refuse to indemnify in respect of any event during the hire period then the hirer(s) will be fully responsible for damages and losses resulting from that event.

Insurance Excess and Security Bond A security bond for the excess amount will be required on the first day of the hire period. This will be taken as an open signed credit transaction which will not be processed unless loss or damage occurs. The excess amount depends on the vehicle and can be found at www.classiccarhireyorkshire.co.uk or from the owner.

Hire Period Day hire is from 09:00 to 19:00 or sunset, whichever is the earliest. If the hirer(s) returns the car outside of the agreed hire period then the owner reserves the right to charge for an additional hire period. The minimum additional hire period for charging is ½ a day.

Care of Vehicle The hirer(s) is responsible for taking all reasonable steps to ensure that the car is locked and secured when left unattended and to use any security devices which are supplied with the vehicle.  The owner has no liability for consequential or uninsured losses.

Vehicle Condition ReportThe hirer(s) will be required (in conjunction with the owner) to complete and sign a vehicle condition report confirming the condition of the bodywork, paint and interior prior to taking the vehicle. The hirer(s) will be liable for the cost of repairing any damage incurred during the hire period. This includes damage to the paintwork caused by decorations.

Booking and Cancellation – A 50% non-returnable deposit paid on. The balance is due sixty days before the hire date and paid by credit card. If the hirer(s) cancels within sixty days, payments may be set against a future hire at the sole discretion of Classic Car Hire Yorkshire.

Gift Vouchers – Are charged in full, are not refundable and may not be redeemed for cash. Gift vouchers may be transferred subject to the driver satisfying these terms and conditions. Once a booking has been made using a gift voucher the booking will be subject to these terms and conditions, specifically the section for cancellation and cancellation charges.

Limits as to use – The permitted use is social, domestic and pleasure use by the hirer(s).  The owner’s insurance Policy does not cover the use of the vehicle for racing, track days, pacemaking, reliability trials, competitions, speed testing, driving tuition, or the use of the vehicle to carry passengers for hire or reward.  The car must not be taken out of England and Wales by the hirer(s). If the hirer(s) is found to have broken this clause then the hirer(s) will compensate the owner for excessive wear on the vehicle.

Choice of Car – Should the owner be unable to supply the vehicle originally nominated by the hirer(s) because of mechanical or other problems beyond the owner’s control, then the owner will inform the hirer(s) and offer either an alternative vehicle for the same hire period or an alternative date for the hire.

Fuel – All vehicles are hired out at the commencement of the hire period with a full tank of petrol. It is the hirer(s)’s responsibility to return the vehicle at the end of the hire period similarly with a full tank of petrol.  If not, the hirer(s) will be charged for refuelling plus an administration charge.  Further the hirer(s) is responsible for using the correct type of fuel for the vehicle being hired and will be responsible for any damage caused as a result of the hirers failure so to do.

Oil and Water – If the hire period is more than one day then the hirer(s) is responsible for checking that the vehicle has the correct amount of oil and coolant in the engine (particularly if the hirer(s) is driving more than 200 miles per day). The hirer(s) will be liable for the cost of repair if the engine should be damaged through lack of oil or coolant.

Materials Supplied to the Hirer(s)  – All keys, security locks, maps, spare parts, tools or other materials or equipment belonging to the owner and supplied with the vehicle remain the property of the owner and must be returned at the end of the hire period.  If any items are missing or damaged at the end of the hire period then the costs of replacing or repairing those items will be charged to the hirer(s).

Personal EffectsThe owner is not responsible for any loss or damage to personal effects belonging to the hirer(s) unless such loss or damage results from the owner’s negligence or default.  Further the owner has no liability whatsoever for any vehicle or personal property left at the owner’s premises by the hirer(s).

Smoking and pets – For the consideration of all hirers’ customers must not smoke or carry pets in the car. A cleaning charge of £100 will apply if the car is returned in a poor state.

Breakdown Cover – Every effort is made to ensure reliability, but these are older vehicles and we will offer assistance/recovery within a 50 mile radius of our base.  Beyond this the hirer will be responsible for any costs incurred in attending, repairing or recovering the vehicle. In the case of a total breakdown the vehicle must be recovered to Classic Car Hire Yorkshire where we will make every effort to supply a replacement vehicle as similar as possible to the one hired. If the car is unavailable for more than 2 hours then the customer will be entitled to a refund of the unused proportion of the hire amount.

Severe Weather – The owner reserves the right to refuse hire in severe weather conditions where there is danger to the hirer and the vehicle. This includes snow, black ice and driving rain.

Other ChargesCharges which may be set against the security bond include the following. All costs including reasonable legal fees incurred in collecting payments due from the hirer(s) pursuant to these terms and conditions together with all fines, penalties, congestion charges, Court costs or other expenses imposed on the owner by operation of law resulting from the hirer(s)’s use of the vehicle during the hire period.

  1. As a payment towards any mechanical damage which is not covered by our insurers e.g. tyres, wheels, clutch and gearbox sustained during the period of hire due to misuse and abuse. This does not include normal wear and tear.
  2. Cost of recovering the vehicle back to Classic Car Hire Yorkshire at the end of the hire period or due to mechanical failure if the recovery service provided is not used.
  3. Fuel charge if the hirer(s) does not return the car with a full tank of fuel, this includes a service charge.
  4. The hirer(s) accepts that the owner may take all such payment due under these terms and conditions by way of a debit to the hirer’s credit or debit card.

Acceptance and Completion of Contract

When the hirer(s) takes a booking for the hire of a vehicle from the owner whether in writing, by phone or other means the hirer(s) agrees that he has first seen these terms and conditions and that he is bound by them. The Owner reserves the right to change the terms and conditions from time to time. The Hirer(s) can obtain the latest version from www.classiccarhireyorkshire.co.uk  or from the owner.      

                                 Classic Car Hire Yorkshire, 23/5/14